Position: Media Coordinator and Event Planner/Public Relations Specialist
We are relationship builders. We operate on the fundamental truth that business is all about people. We've built a team of talented individuals with diverse skill sets and specializations. Joining our team allows you to collaborate with exceptional colleagues and leverage your unique strengths in a supportive environment. We can’t wait to meet you!
Job Description:
As a leader in our field, we are looking for a Media Coordinator, Event Planner, and Communications Specialist to join our team and help us continue to grow and thrive. As the Media Coordinator, Event Planner, and Communications Specialist, you will play a pivotal role in shaping our company's image and promoting our brand through various media channels and events. You will be responsible for executing approved media campaigns, planning and coordinating events, and managing our communications strategies. This role is essential in ensuring that our company maintains a strong online and offline presence while effectively engaging with our target audience.
Responsibilities:
Event Planning:
- Coordinating attendance for clients attending trade show and association conventions
- Reserving booths
- Ordering supplies and furniture for event booths
- Proposing sponsorship opportunities
- Submitting contracts
- Creating company profile for each show
- Preparing materials to ship to the shows (promo items, literature, furniture, TVs, etc.)
- Updating internal reports
- Working closely with members that attend the tradeshows to ensure they have everything they need.
- Work within defined budgets, timelines, and resources to ensure successful events.
- Measure the success of events through post-event evaluations and reports.
Media Coordination:
- Coordinate communication with industry publications. Negotiate prices for yearly ad contracts, process invoices, submit ads and all media to magazine publications.
- Source articles to magazine editors for inclusion in publications. Includes reviewing magazine editorial calendars, bringing to the internal team what opportunities are available and then submitting the written articles to the editors. Could include “selling” our articles to the editors through sharing abstracts.
- Collaborate with internal teams to create compelling visual and written content for various platforms.
- Stay up-to-date with industry trends and best practices in digital and traditional media.
Public Relations/Communication Coordination:
- Work with industry associations to promote training, advertising, and build relationships to develop collaborative partnerships.
- Find external presenters and interviewees for videos and coordinate all efforts to be able to film at the location.
- Media Relations: Cultivate and maintain relationships with publications, industry associations, and online influencers.
- Conduct research, utilizing online resources and phone inquiries, to evaluate the legal aspects of filming at various locations. Ensure that all selected filming locations adhere to local, state, and federal laws and regulations. Verify that necessary permits and clearances are obtained to avoid any legal issues during filming.
- Conduct interviews & presentations (if a good fit) for video or be a filming assistant.
- Social Media: administrative and/or or could provide strategic content suggestions/ideas, research applicable social groups, etc.
- Manage LinkedIn profiles for a few members of a client's team - posting articles and maintenance.
- Collaborate with the marketing team to maintain consistent brand messaging.
Other duties include:
- Maintain the highest level of confidentiality regarding sensitive information and company matters.
- Answer incoming client phone calls.
- Be trained and able to be a backup for creating reports:
- Report Preparation and Maintenance: Prepare reports, summaries, and documents as required. Ensure accuracy and timeliness in report creation and maintain an organized system for reporting.
- Managerial and Administrative Support: Provide administrative support to Marketing management and team members as required for various Marketing projects - including data entry, research, phone testing, and document preparation.
Requirements:
- Bachelor's degree in Marketing, Communications, Public Relations, or a related field or 5 years of experience.
- Proven experience in media coordination, event planning, and communications management.
- Excellent written and verbal communication skills.
- “Get it done” attitude - figure out how to make things happen and push it through to the end.
- Understanding of social media platforms and digital marketing.
- Ability to learn event planning software and tools.
- Ability to work under pressure and meet tight deadlines.
- Exceptional organizational skills.
- Creative thinking and problem-solving abilities.
- Flexibility to adapt to changing priorities and work independently or as part of a team.
- Experience with remote teams is ideal.
- Proficient in Microsoft and Google products.
